Zuvaria is the all-in-one institutional operations platform for colleges and universities. MOUs, HR, enrollment, facilities, onboarding — one secure hub, built for how higher ed actually works.
No credit card · Free 30-min demo · Live same day
Good morning,
Dr. Johnson
Active MOUs
24
+3 this month
Employees
312
+8 this month
Enrolled
4,210
-2% this month
Open Requests
7
-4 this month
Recent MOUs
View all →
UCSF Nursing Affiliation
Oakland Unified Clinical Placement
Kaiser Permanente MOU
Stanford Research Collaboration
Why institutional leaders choose Zuvaria
12+
Modules out of the box
1 Day
Average implementation time
100%
Audit trail on every action
FERPA
Compliant by design
6×
Fewer tools to manage
Your MOU is buried in a reply-all email chain. HR data lives in three separate Excel files. Onboarding checklists are Google Docs no one updates. Accreditation is a fire drill every five years.
The problem isn't that your team doesn't work hard — it's that you're missing the infrastructure to work efficiently. Every audit is a scramble. Every new hire is chaotic. Every leadership report takes days to compile.
Sound familiar?
MOUs tracked in email threads
HR data across 5 different spreadsheets
Onboarding checklists living in Google Docs
Facilities requests going to a shared inbox
Policies in folders nobody can find
Accreditation panic every 5 years
Zuvaria replaces the patchwork of tools your institution has accumulated with a single, secure, role-based platform built specifically for higher education.
Every user sees exactly what they should — automatically. Provosts, legal, HR, submitters, and viewers each get the right level of access with zero configuration.
Every action is logged — who did what, when, and why. No more "I don't know who approved that." Perfect for SACSCOC accreditation and compliance reviews.
Real-time metrics your leadership actually needs — agreement pipeline, enrollment trends, HR headcount — compiled automatically, not by hand each semester.
No months-long implementations. No complex migrations. No dedicated IT team needed.
We set up your Zuvaria instance with your institution's structure — departments, divisions, and role hierarchy. Your portal is ready before the demo call ends.
Add users by email and assign roles. Admins, department heads, reviewers, and staff each automatically get the appropriate level of access.
MOUs get tracked. Onboarding gets done. Every department has a single source of truth. No more scrambling before accreditation reviews.
Built by people who understand how higher education actually operates — not a generic SaaS tool retrofitted for academia.
Full lifecycle from draft to execution. Review workflows, document storage, expiration alerts, and a complete audit trail.
Faculty, staff, and contractor directories with org chart, role-gated salary access, and document vaulting for sensitive files.
Auto-generated checklists per employee type with real-time completion tracking for IT, HR, payroll, and the hire.
Headcount, FTE, retention rates, and demographic trends by term and program without replacing your SIS.
Academic, events, rooms, and department calendar layers with role-gated submission, approval workflows, and .ics export.
Book campus spaces with real-time availability, conflict detection, and approval workflows built in.
Submit and track maintenance requests, manage space inventory, and monitor assets across your entire campus.
Centralized policy library with version control, review workflows, and role-gated visibility. Always accreditation-ready.
Track institutional partners, contacts, and MOU relationships in one searchable, filterable directory.
Linked task tracker for MOUs, facilities, policies, and partners. Close follow-ups without losing them in email.
Real-time metrics across all modules — agreement pipeline, enrollment trends, HR headcount — without custom reports.
Viewer, submitter, reviewer, legal, admin — every role sees exactly the right data. Confidential records are gated automatically.
FERPA Ready
Student data governance compliant
Encrypted at Rest
AES-256 storage encryption
Encrypted in Transit
TLS 1.3 for all connections
Role-Gated Data
Automatic access control enforcement
Executive-level metrics, MOU oversight, and institutional reporting — without chasing down department heads for updates.
Review and approve MOUs with full document history, version control, and a complete chain of custody on every decision.
Manage the full employee lifecycle — onboarding, documents, org chart — with confidential data properly gated by role.
Track headcount and FTE trends by term, program, and demographics without a separate BI tool or manual report compilation.
Manage maintenance requests, space reservations, and asset tracking from one place — no more shared inboxes or spreadsheets.
Submit MOUs, track new hire onboarding, manage departmental calendar and facilities — all from one tab.
No per-seat fees. No surprise add-ons. Flat rate for your entire institution.
Starter
Core modules for smaller colleges
Growth
Full suite for mid-size institutions
Enterprise
Multi-campus or custom deployments
No — Zuvaria complements your SIS. Your SIS handles registration, grades, and financial aid. Zuvaria handles institutional operations: MOUs, HR, onboarding, facilities, and analytics. Think of it as the operating layer your SIS doesn't cover.
Most institutions are fully configured and live within one business day. There's no infrastructure to set up, no IT department required. We configure your portal together on the demo call.
Yes. Zuvaria is built with FERPA compliance in mind from day one. All data is encrypted in transit and at rest, access is role-gated automatically, and a full audit trail is maintained on every action.
Yes — departments, divisions, roles, and document categories are all configurable. Enterprise plans include custom integrations with existing systems like your SIS or HRIS.
Your data belongs to you. If you leave, we'll export everything in standard formats (CSV, PDF) within 30 days. We don't hold data hostage.
Yes. We offer discounted pricing for community colleges, tribal colleges, HBCUs, and other minority-serving institutions. Reach out and we'll work something out.
We'll walk you through the platform live, configure it for your institution's structure, and answer every question. No sales decks. No pressure. Just a working demo.
30-minute live walkthrough
Configured for your institution on the call
All your questions answered honestly
Go live same day if you're ready
We respond within 1 business day.